PRIVACY POLICY

Declaration on Personal Information Protection

When handling the personal information of its business partners, VMI complies with acts concerning the protection of personal information, handling this information as described below.

1. Purpose of Using Personal Information

VMI is entrusted by its business partners with necessary information, and the Company uses this information to properly perform the operations defined by the VMI Act.

2. Obtaining Personal Information Appropriately

When entrusted with personal information from its business partners, VMI does not obtain it under false pretenses or through improper methods.

3. Limiting the Purpose of Use of Personal Information

VMI uses the personal information of its business partners only for the purposes described above. The specific purposes for such information are published on the Company's website. Use for any other purpose will be clearly indicated at the time that information is obtained.

4. Providing Personal Information to Third Parties

The Company releases personal information to outside parties only if the providers, its business partners, agree to such use. However, such information is provided to third parties in certain legally defined situations deemed to be in an individual's own or the public's interest.

5. Storing Personal Information Safely

To prevent leakage of the information received from its business partners, the Company has established necessary and proper measures for its safe management and will consistently work to improve these measures. VMI endeavors to maintain strict information-handling procedures, supervising and training its executives and regular employees on the handling of personal information and concluding non-disclosure agreements with subcontractors.

6. Revising or Discontinuing the Use of Personal Information

If an individual requests that the use of personal information be discontinued, the procedures employed for such a request are as specified in acts concerning the protection of personal information.

7. Disclosing Personal Information

If an individual requests the disclosure of personal information entrusted to the Company by its business partners, the procedures for such disclosure are as specified in relevant acts concerning the protection of personal information.

8. Managing Personal Information Content

VMI endeavors to verify the validity of personal information from its business partners and requests that its partners cooperate.

VMI Head Office general affairs department
Otemachi Financial City, Grand Cube 15F
9-2 Otemachi 1-chome, Chiyoda-ku Tokyo 100-0004
Telephone:03-5205-7900

Public Announcement Based on the Act on the Protection of Personal Information

Value Management Institute, Inc., (hereinafter, "VMI") publicly announces the following matters based on the Act on the Protection of Personal Information (Act No. 57, promulgated May 30, 2003, including any subsequent amendment; hereinafter, the "Act").

Ⅰ．Matters Concerning the Purpose of Use of Personal Information

VMI handles clients' personal information in order to perform the businesses described in item 1. below, and for the purposes of use described in 2. below, and for no purpose of use exceeding those limits.

  • 1. Business Content
    • ・Consulting on corporate management
    • ・Contract Investigation research on economics, industry, enterprises and markets
    • ・Contract Corporate training
    • ・Holding lectures and seminars
    • ・Provision of publications and information concerning each of the preceding items
    • ・All operations incidental to the preceding items
  • 2. Purpose of Use
    • ・To accept applications for use
    • ・To conclude contracts, verify identities or confirm eligibility related to Company operations
    • ・To management in ongoing transactions
    • ・To provide to third parties within the necessary scope of operations
    • ・To exercise contractual and legal rights and fulfill such obligations
    • ・To send distributing questionnaires or conducting related operations
    • ・To the exercise of rights and fulfillment of obligations under contract, law etc.
    • ・To introduce Company operations
    • ・To execute other activities to ensure smooth and appropriate client transactions
    • ・To recruitment, employment management, personnel management and internship
    • ・To the management of shareholder information

Ⅱ．Matters Concerning Sharing of Personal Data

VMI shares the personal data of its clients as follows.

  • 1. Matters Concerning Shared Personal Data
    • (1) Information such as contact information, including the client's name, birth date, physical address, telephone number and e-mail address; family-related information; employer-related information; information regarding the client's assets and liabilities; information regarding transaction needs; and publicly disclosed information
    • (2) Transaction status; type of service; agreement date, transaction amount, balance, term and other information related to the content of transactions with individual clients
    • (3) Information needed to manage transactions with clients, such as information on the transaction process and information used in making loan decisions
  • 2. Range of Parties Sharing Information

    The Company, its parent company, Development Bank of Japan,Inc.,and subsidiaries and affiliated companies listed in its annual securities report (or in its lending reports)(In the event that the sharing of information is limited by the Financial Instruments and Exchange Act or related legislation, information is handled in accordance with such legislation.)

  • 3. Purpose of Use of Shared Personal Data
    • (1) To propose, inform about, study or develop investment and loan businesses and financial products and services :for example, to work with group companies in developing and proposing investment and loan businesses and financial products and services that meet client needs
    • (2) To property conduct group management activities, including the understanding and management of risks :for example, to create proper business management systems for the group and provide clients with stable and consistent services
  • 4. Name of Party Responsible for Managing Personal Data

    Development Bank of Japan Inc.

Ⅲ. Matters Concerning Retained Personal Data

  • 1. Name of Business Operator Handling Personal Information

    Value Management Institute, Inc.

  • 2. Purpose of Use of Retained Personal Data

    The purpose of use of retained personal data is the same as described above in I (Matters Concerning the Purpose of Use of Personal Information) and II.3 (Purpose of Use of Shared Personal Data).

  • 3. Procedures Followed to Meet Requests for Disclosure, etc.

    VMI follows our official regulations with regard to its clients' retained personal data, as concerns notification of the purpose of use, correcting, adding or deleting; discontinuation of use or erasure; or discontinuation of provision to a third party (hereinafter, "disclosure, etc.).

Ⅳ. Where to Direct Complaints Related to the Handling of Retained Personal Data

Please direct opinions or requests concerning the handling of retained personal data to the VMI office with which the applicant does business or to the telephone number given below.

VMI Head Office general affairs department
Otemachi Financial City, Grand Cube 15F
9-2 Otemachi 1-chome, Chiyoda-ku Tokyo 100-0004
Telephone:03-5205-7900

Basic Policy on the Handling of Specific Personal Information

Value Management Institute,Inc. ("VMI") has prepared the following basic policy to ensure that specific personal information and individual numbers ("personal information") are properly handled on an organization-wide basis under the Act on the Use of Numbers to Identify Specific Individuals in Administrative Procedures (the "My Number Act").

1. Name of enterprise

Value Management Institute,Inc.

2. Compliance with related acts and guidelines

VMI shall ensure the proper handling of specific personal information in compliance with the My Number Act, the Act on the Protection of Personal Information, and other related legislation, as well as the Guidelines on the Proper Handling of Specific Personal Information (Enterprise Edition) and other related guidelines.

3. Purposes of use

VMI shall use specific personal information for the following purposes.

  • Specific personal information concerning officers and employees, including their dependent family members (includes jobs related to those listed at right)
    • ・Tax withholding
    • ・Preparation of declarations concerning tax exemptions for dependents (reassignment), declarations concerning deductions of insurance premiums and special exemptions for salaried workers
    • ・Preparation of salary payment notifications
    • ・Preparation of written notices concerning the transfer of salaried workers in regard to the special collection of salary payment reports
    • ・Preparation of replacement applications for special collection
    • ・Preparation of recipient-specific payment records for retirement allowances and other monies
    • ・Preparation of declarations of retirement income
    • ・Preparation of declarations, written notices, and applications concerning property accumulation savings for house construction and property accumulation pension savings
    • ・Notifications concerning health insurance, employees' pension insurance, and corporate pension insurance
    • ・Filing of notifications under the third grade of the national pension plan
    • ・Applications and claims concerning health insurance, employees' pension insurance, and corporate pension insurance
    • ・Notifications regarding unemployment insurance and workmen's compensation insurance
    • ・Applications and claims concerning unemployment insurance and workmen's compensation insurance
    • ・Preparation of certificates for unemployment insurance and workmen's compensation insurance
  • Specific personal information concerning persons other than officers and employees, including their dependent family members (includes jobs related to those listed at right)
    • ・Preparation of payment records for compensation, fees and other outlays
    • ・Preparation of payment records for salaries, compensation, pensions, and prize monies paid to non-residents
    • ・Preparation of payment records for monies paid to non-residents for projects providing personal services
    • ・Preparation of payment records for the use of real estate
    • ・Preparation of payment records for the transfer of real estate
    • ・Preparation of payment records for commissions involving the sale or rental of real estate

4. Matters concerning security control measures

VMI shall take necessary and appropriate measures to control the security of specific personal information.

5. Inquiries and comments

If you have any inquiries, complaints or other communication regarding VMI's handling of specific personal information, please contact us at the office below.

VMI Head Office general affairs department
Otemachi Financial City, Grand Cube 15F
9-2 Otemachi 1-chome, Chiyoda-ku Tokyo 100-0004
Telephone:03-5205-7900